Skip to main content
Version: 0.1.20

Orchestrator

What it is​

The Orchestrator is the primary jobs workspace in JobOps.

It controls:

  • job lifecycle states
  • manual and automatic ready flow
  • PDF generation and regeneration
  • handoff to post-application tracking

Job states:

  • discovered: found by crawler/import, not tailored yet
  • processing: tailoring and/or PDF generation in progress
  • ready: tailored PDF generated and ready to apply
  • applied: marked as applied
  • skipped: explicitly excluded from active queue
  • expired: deadline passed

Why it exists​

Orchestrator centralizes the transition from discovered opportunities to application-ready artifacts.

It exists to ensure:

  • a consistent path from discovery to tailored output
  • clear status transitions across manual and automated workflows
  • predictable regeneration behavior when job data changes

How to use it​

Intended ready flow​

  1. Manual flow:
    1. Job starts in discovered.
    2. Open the job and choose Tailor.
    3. Edit JD/tailored fields/project picks.
    4. Click Finalize & Move to Ready.
  2. Auto flow:
    1. Pipeline scores discovered jobs.
    2. Top jobs above threshold are auto-processed.
    3. Jobs move directly to ready with generated PDFs.

Ghostwriter availability​

Ghostwriter is available in discovered and ready job views.

For details, see Ghostwriter.

Generating PDFs​

PDF generation uses:

  • base resume selected from RxResume
  • job description
  • tailored summary/headline/skills/projects

Common paths:

  • Discovered to finalization: POST /api/jobs/:id/process
  • Ready regeneration: POST /api/jobs/:id/generate-pdf

Regenerating PDFs after edits (copy-pasteable examples)​

If JD or tailoring changes, regenerate PDF to keep output in sync.

curl -X PATCH "http://localhost:3001/api/jobs/<jobId>" \
  -H "content-type: application/json" \
  -d '{
    "jobDescription": "<new JD>",
    "tailoredSummary": "<optional>",
    "tailoredHeadline": "<optional>",
    "tailoredSkills": [{"name":"Backend","keywords":["TypeScript","Node.js"]}],
    "selectedProjectIds": "p1,p2"
  }'
curl -X POST "http://localhost:3001/api/jobs/<jobId>/summarize?force=true"
curl -X POST "http://localhost:3001/api/jobs/<jobId>/generate-pdf"

External payload and sanitization defaults​

  • LLM prompts send minimized profile/job fields.
  • Webhooks are sanitized and whitelisted by default.
  • Logs and error details are redacted/truncated by default.
  • Correlation fields include requestId, and when available pipelineRunId and jobId.

Common problems​

Job is stuck in processing​

  • processing is transient; failures generally revert the job to discovered.
  • Check run logs and retry generation.

PDF does not reflect recent edits​

  • Run summarize with force=true after changing the JD/tailoring.
  • Regenerate PDF after summarize completes.

Reopen skipped/applied jobs​

  • Patch status back to discovered to return the job to the active queue.