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Version: Next

Post-Application Workflow

Goal​

After a job is marked applied, use this workflow to track what happens next.

You have two valid paths:

  • Manual tracking: update stages/events yourself.
  • Automatic Gmail sync: let email ingestion route events into inbox/review flow.

Option A: Manual event tracking​

Use this when you want explicit, hands-on control for each job.

Manual flow​

  1. Open an applied or in_progress job.
  2. Record stage progress as events (screening, interview, offer, closed, etc.).
  3. Keep notes/outcomes current as conversations progress.
  4. Use In Progress Board for high-attention jobs in later stages.

API example (manual stage transition)​

curl -X POST "http://localhost:3001/api/jobs/<jobId>/stages" \
  -H "content-type: application/json" \
  -d '{
    "toStage": "technical_interview",
    "metadata": {
      "actor": "user",
      "eventType": "status_update",
      "eventLabel": "Moved to Technical Interview"
    }
  }'

Option B: Automatic Gmail syncing​

Use this when you want JobOps to ingest recruitment emails and suggest/apply updates.

High-level flow​

  1. Connect Gmail provider.
  2. Run sync (or scheduled sync, depending on setup).
  3. Smart router scores message-to-job match.
  4. High confidence updates are auto-linked.
  5. Mid/low confidence items go to inbox for review.

Configure Gmail sync​

Set OAuth variables:

GMAIL_OAUTH_CLIENT_ID=...
GMAIL_OAUTH_CLIENT_SECRET=...
GMAIL_OAUTH_REDIRECT_URI=https://your-domain.com/oauth/gmail/callback

Then in app:

  1. Open Tracking Inbox / provider controls.
  2. Start Gmail OAuth.
  3. Complete consent.
  4. Trigger sync and review inbox items.

API examples (Gmail path)​

# Start OAuth
curl "http://localhost:3001/api/post-application/providers/gmail/oauth/start?accountKey=default"
# Exchange authorization code
curl -X POST "http://localhost:3001/api/post-application/providers/gmail/oauth/exchange" \
  -H "content-type: application/json" \
  -d '{"accountKey":"default","state":"<state>","code":"<code>"}'
# Trigger provider sync action
curl -X POST "http://localhost:3001/api/post-application/providers/gmail/actions/sync" \
  -H "content-type: application/json" \
  -d '{"accountKey":"default","maxMessages":100,"searchDays":30}'
# Review inbox
curl "http://localhost:3001/api/post-application/inbox?provider=gmail&accountKey=default"
# Approve inbox item
curl -X POST "http://localhost:3001/api/post-application/inbox/<messageId>/approve" \
  -H "content-type: application/json" \
  -d '{"provider":"gmail","accountKey":"default"}'
# Deny inbox item
curl -X POST "http://localhost:3001/api/post-application/inbox/<messageId>/deny" \
  -H "content-type: application/json" \
  -d '{"provider":"gmail","accountKey":"default"}'

Which option should you use?​

  • Choose manual if your volume is low and you want direct control.
  • Choose automatic Gmail sync if your volume is higher and you want less repetitive triage.
  • Many users combine both: auto-sync first, manual adjustments for edge cases.

Common problems​

Gmail connected but no messages appear​

  • Verify OAuth credentials and redirect URI.
  • Confirm you are syncing the intended account key.
  • Check search window (searchDays) and message cap (maxMessages).

Wrong job matched​

  • Expected in lower-confidence buckets.
  • Deny incorrect inbox items and apply manual stage updates where needed.

I prefer not to grant Gmail access​

  • Use the manual tracking path only.
  • The post-application workflow still works without Gmail integration.